Human Resources Clerk
Summary:
The HR Clerk provides administrative and clerical support to the Human Resources department to ensure efficient HR operations. This role is responsible for collecting and reviewing onboarding documents from new hires, assisting with employment verifications, updating HR records, and coordinating with the Filing Clerk to ensure proper document organization and compliance.
Essential Duties and Responsibilities:
• Collect and review onboarding paperwork from new hires to ensure accuracy, completeness, and compliance with organizational and regulatory requirements.
• Verify identification and employment eligibility documentation (e.g., I-9 forms).
• Enter and update employee information in HR databases and systems.
• Assist with processing employment verifications for current and former employees in accordance with company policy and applicable laws.
• Communicate with the Filing Clerk to ensure all physical and digital documents are appropriately filed, categorized, and accessible for audits or internal reviews.
• Support HR staff with clerical duties such as data entry, document tracking, and scheduling as needed.
• Assist with preparation of HR reports, forms, and summaries.
• Maintain confidentiality of all employee information and adhere to HR and data privacy policies.
• Provide general support to HR team during audits, compliance checks, or other administrative projects.
Qualifications:
• High school diploma or equivalent required; Associate degree in HR or related field
preferred.
• 1–2 years of administrative or clerical experience, preferably in an HR setting.
• Knowledge of basic HR functions and employment practices is a plus.
• Strong attention to detail and accuracy in document review.
• Excellent communication, organization, and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HRIS
systems preferred.
• Ability to maintain confidentiality and handle sensitive information appropriately.
